import { Card, Col, Row, Button } from 'antd' import React from 'react' import customless from './custom.less' import hederimage from '../../../../../../../Assest/Svg/pattern-2.svg' import { useLocation } from 'react-router-dom' import { PDFDocument, StandardFonts, rgb, type PDFPage, type PDFFont, type RGB, } from 'pdf-lib' import { convertImageToBase64 } from '../../../../../../../Components/base64ImageCovert' const LetterOfEngagement = (): React.ReactElement => { const location = useLocation() const previewData = location.state?.previewqutation const businessDocumentTemplate = previewData?.businessDocumentTemplate const quotationHeader = previewData?.quotationHeader const quotationCompany = previewData?.quotationCompany const quotationDetails = previewData?.quotationDetails // const quotationFooter = previewData?.quotationFooter const handleDownloadPDFDoc = async (): Promise => { const pdfDoc = await PDFDocument.create() const page1 = pdfDoc.addPage([650, 842]) // A4 size in points // Load and embed the fonts const timesRomanFont = await pdfDoc.embedFont(StandardFonts.TimesRoman) // const timesItalicFont = await pdfDoc.embedFont('Times-Italic') const timesRomanBoldFont = await pdfDoc.embedFont( StandardFonts.TimesRomanBold ) const convertSvgToPng = async (svgUrl: string): Promise => { return await new Promise((resolve, reject) => { const canvas = document.createElement('canvas') const ctx = canvas.getContext('2d') const img = new Image() img.onload = () => { // Set canvas dimensions to match SVG canvas.width = img.width canvas.height = img.height // Draw SVG on canvas ctx?.drawImage(img, 0, 0) resolve(canvas.toDataURL('image/png')) } img.onerror = reject img.src = svgUrl }) } try { // Convert the SVG to PNG data URL const headerPngDataUrl = await convertSvgToPng(hederimage) const headerImageBytes = await fetch(headerPngDataUrl).then( async (res) => await res.arrayBuffer() ) const headerImage = await pdfDoc.embedPng(headerImageBytes) // Draw the header image page1.drawImage(headerImage, { x: 25, y: 810, width: 600, height: 10, }) } catch (error) { console.error('Error converting SVG to PNG:', error) } // Set the font size and color const fontColor = rgb(0, 0, 0) // Draw the header image try { const imageUrl = `https://api.allorigins.win/raw?url=${businessDocumentTemplate?.companyLogo}` const base64String = await convertImageToBase64(imageUrl) const imageBytes = await fetch(base64String).then( async (res) => await res.arrayBuffer() ) const image = await pdfDoc.embedPng(imageBytes) page1.drawImage(image, { x: 450, y: 750, width: 120, height: 50, }) } catch (error) { console.error('Error embedding image:', error) } // Draw company name and details page1.drawText(businessDocumentTemplate?.companyName ?? '', { x: 65, y: 780, size: 14, font: timesRomanBoldFont, color: fontColor, }) // Draw additional details page1.drawText( `${businessDocumentTemplate?.addressOne ?? ''}, ${ businessDocumentTemplate?.addressTwo ?? '' }, ${businessDocumentTemplate?.town ?? ''}, ${ businessDocumentTemplate?.postCode ?? '' }, ${businessDocumentTemplate?.country ?? ''}`, { x: 65, y: 765, size: 7, font: timesRomanFont, color: fontColor, } ) page1.drawText(businessDocumentTemplate?.website ?? '', { x: 65, y: 755, size: 7, font: timesRomanFont, color: fontColor, }) // Embed the image // const pngImage = await pdfDoc.embedPng(pngImageBytes) // const pngDims = pngImage.scale(0.5) // // Draw the image // page1.drawImage(pngImage, { // x: page1.getWidth() / 2 - pngDims.width / 2 + 75, // y: page1.getHeight() / 2 - pngDims.height + 250, // width: pngDims.width, // height: pngDims.height, // }) // Draw the Quotation title page1.drawText('LETTER OF ENGAGEMENT', { x: 65, y: 720, size: 24, font: timesRomanBoldFont, color: fontColor, }) // Draw quotation details page1.drawText( [ `${quotationCompany?.companyName}`, `${quotationCompany?.addressLine1},`, `${quotationCompany?.addressLine2}`, `${quotationCompany?.town}`, `${quotationCompany?.postCode}`, `${quotationCompany?.country}`, ].join('\n'), { x: 65, y: 705, size: 9, font: timesRomanFont, color: fontColor, lineHeight: 10, } ) page1.drawText(`Dear ${quotationCompany?.attentionName}`, { x: 65, y: 640, size: 8, font: timesRomanFont, color: fontColor, }) const drawLeftAlignedText = ( page1: PDFPage, text: string, x: number, y: number, width: number, fontSize: number, font: PDFFont, fontColor: RGB ): void => { const words = text.split(' ') let line = '' const lines = [] const spaceWidth = font.widthOfTextAtSize(' ', 12) let currentWidth = 0 // Calculate the lines of text words.forEach((word: string) => { const wordWidth = font.widthOfTextAtSize(word, fontSize) if (currentWidth + wordWidth + spaceWidth <= width) { line += (line.length > 0 ? ' ' : '') + word currentWidth += wordWidth + spaceWidth } else { lines.push(line) line = word currentWidth = wordWidth + spaceWidth } }) lines.push(line) // Draw each line with left alignment lines.forEach((line, index) => { page1.drawText(line, { x, y: y - index * (fontSize + 2), // Adjust line height as needed size: fontSize, font, color: fontColor, }) }) } drawLeftAlignedText( page1, `We are pleased to accept the instruction to act as accountants for your company, and we are writing to con.rm the terms of our appointment. This letter sets out the basis on which we are to act as accountants to the company and the respective areas of responsibilities of the directors and ourselves.`, 65, // x position 620, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page1.drawText(`1) PERIOD OF ENGAGEMENT`, { x: 65, y: 570, size: 13, font: timesRomanFont, color: fontColor, }) page1.drawText( `Once agreed, this letter will remain effective from ${quotationHeader?.DateOfTermSigned}`, { x: 65, y: 555, size: 10, font: timesRomanFont, color: fontColor, } ) page1.drawText( `We will also deal with matters arising in earlieryears as appropriate under a separate agreement.`, { x: 65, y: 540, size: 10, font: timesRomanFont, color: fontColor, } ) page1.drawText(`2) YOUR RESPONSIBILITIES`, { x: 65, y: 510, size: 13, font: timesRomanFont, color: fontColor, }) drawLeftAlignedText( page1, `As a business, you are required by statute to prepare accounts (financial statements) for each .nancial year, giving a true and fair view of the company’s state of affairs and its pro.t or loss for that period. In preparing those accounts, you must:`, 65, // x position 490, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page1.drawText( [ `• Select suitable accounting policies and then apply them consistently;`, `• Make judgements and estimates that are reasonable and prudent; and`, ].join('\n'), { x: 85, y: 460, size: 9, font: timesRomanFont, color: fontColor, lineHeight: 10, } ) drawLeftAlignedText( page1, `• Prepare the accounts on the going concern basis unless it is not appropriate to presume that the company will continue in business`, 85, // x position 440, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedText( page1, ` It is your responsibility to keep proper accounting records, which disclose with reasonable accuracy at any particular time of the financial position of the business. It is also your responsibility to safeguard the assets of the business and take reasonable steps to prevent and detect fraud and other irregularities with an appropriate system of internal controls.`, 65, // x position 410, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedText( page1, ` You are responsible for determining whether the company meets the conditions for exemption from an audit in respect of the year concerned.`, 65, // x position 360, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedText( page1, ` You are also responsible for making available to us, as and when required, all the company’s accounting records and all other relevant records and related information, including minutes of management and shareholders’ meetings.`, 65, // x position 330, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page1.drawText(`You will also be responsible for:`, { x: 65, y: 295, size: 10, font: timesRomanFont, color: fontColor, }) page1.drawText( [ `• Maintaining records of all receipts and payments of cash;`, `• Keeping records of invoices issued and received;`, `• Reconciling balances monthly/annually with the bank statements;`, `• Preparing details of the following at the year-end:`, ].join('\n'), { x: 85, y: 275, size: 10, font: timesRomanFont, color: fontColor, lineHeight: 10, } ) page1.drawText( [ `• Stocks and work in progress;`, `• Fixed assets;`, `• Amounts owing to suppliers;`, `• Amounts owing by customers; and`, `• Accruals and prepayments.`, ].join('\n'), { x: 105, y: 230, size: 10, font: timesRomanFont, color: fontColor, lineHeight: 10, } ) drawLeftAlignedText( page1, ` You will keep us informed of material changes in circumstances that could affect your tax liabilities. If you are unsure whether the change is material or not, please let us know so that we can assess its significance.`, 65, // x position 170, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedText( page1, ` As part of our standard procedures, we may request you to provide written con.rmation of any oral information and explanations given to us during the course of our work.`, 65, // x position 130, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page1.drawLine({ start: { x: 25, y: 15 }, end: { x: 600, y: 15 }, thickness: 1, color: rgb(0, 0, 0), }) page1.drawText( `Registered in England 06509841 | ACCA Registra on number 2819986`, { x: 200, y: 7, size: 8, font: timesRomanFont, color: fontColor, } ) const page2 = pdfDoc.addPage([650, 842]) // Second page (A4 size) // Set the font size and color for the second page // Draw content on the second page page2.drawText(`3) OUR RESPONSIBILITIES`, { x: 65, y: 780, size: 13, font: timesRomanFont, color: fontColor, }) const drawLeftAlignedTextP2 = ( page1: PDFPage, text: string, x: number, y: number, width: number, fontSize: number, font: PDFFont, fontColor: RGB ): void => { const words = text.split(' ') let line = '' const lines = [] const spaceWidth = font.widthOfTextAtSize(' ', 12) let currentWidth = 0 // Calculate the lines of text words.forEach((word: string) => { const wordWidth = font.widthOfTextAtSize(word, fontSize) if (currentWidth + wordWidth + spaceWidth <= width) { line += (line.length > 0 ? ' ' : '') + word currentWidth += wordWidth + spaceWidth } else { lines.push(line) line = word currentWidth = wordWidth + spaceWidth } }) lines.push(line) // Draw each line with left alignment lines.forEach((line, index) => { page2.drawText(line, { x, y: y - index * (fontSize + 2), // Adjust line height as needed size: fontSize, font, color: fontColor, }) }) } drawLeftAlignedTextP2( page2, ` We shall compile the financial statements (profit and loss account and balance sheet and relevant notes) for your approval based on the accounting records maintained by you and the information and explanations given to us by you.`, 65, // x position 760, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP2( page2, ` We shall plan our work on the basis that no report is required by statute or regulation for the year unless you inform us in writing to the contrary.`, 65, // x position 730, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP2( page2, ` Our work will not be an audit of the accounts in accordance with Auditing Standards. Accordingly, we shall not seek any independent evidence to support the accounting records entries or prove the existence, ownership or valuation of assets or completeness of income, liabilities or disclosure in the accounts. Nor shall we assess the reasonableness of any estimates or judgements made in the preparation of the accounts. Consequently, our work will not provide any assurance that the accounting records are free from material misstatement, irregularities or error.`, 65, // x position 700, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP2( page2, ` We have a professional duty to compile Accounts, which conform to generally accepted accounting principles. Where we identify that the Accounts do not conform to accepted accounting principles, or if the accounting policies adopted are not immediately apparent, this will be made clear in our report if it is not clear in the Accounts.`, 65, // x position 630, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP2( page2, ` We also have a professional responsibility not to allow our name to be associated with financial statements, which we believe may be misleading. Therefore, although we are not required to search for such matters, should we become aware, for any reason, that the financial statements may be misleading, we will discuss the matter with you with the view to agreeing on appropriate adjustments and/or disclosures in the financial statements. In extreme cases where this matter cannot be resolved, we will withdraw from the engagement and notify you in writing of the reasons.`, 65, // x position 580, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page2.drawText(`4) GENERAL SERVICES`, { x: 65, y: 500, size: 13, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP2( page2, `We agree to provide you the following services if applicable when necessary. `, 65, // x position 480, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) function drawWrappedText( page: PDFPage, text: string, x: number, y: number, font: PDFFont, fontSize: number, color: RGB, maxWidth: number ): number { const words = text.split(' ') let line = '' let yOffset = 0 for (let i = 0; i < words.length; i++) { const testLine = line + words[i] + ' ' const testLineWidth = font.widthOfTextAtSize(testLine, fontSize) if (testLineWidth > maxWidth && i > 0) { // Draw the current line page.drawText(line.trim(), { x, y: y - yOffset, size: fontSize, font, color, }) // Start a new line with the current word line = words[i] + ' ' yOffset += fontSize + 2 // Adjust the line height as needed } else { line = testLine } } // Draw the last line if (line.trim().length > 0) { page.drawText(line.trim(), { x, y: y - yOffset, size: fontSize, font, color, }) } return yOffset } // Usage inside your loop let yPos = 460 quotationDetails?.forEach(async (detail: any) => { page2.drawText( `${detail.sequenceNo ?? ''}. ${ detail.quotationDescription ?? '' }`, { x: 85, y: yPos, size: 11, font: timesRomanFont, color: fontColor, } ) const maxWidth = 550 - 70 const yOffset = drawWrappedText( page2, detail.description ?? '', 105, yPos - 20, timesRomanFont, 9, fontColor, maxWidth ) yPos -= 40 + yOffset }) page2.drawText(`AD HOC AND ADVISORY WORK`, { x: 65, y: 170, size: 10, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP2( page2, ` Where you have instructed us to do so, we will also provide other additional services from time to time. These may be subject to a separate engagement letter/or an agreement, in our opinion. Where appropriate, we will discuss and agree to an additional fee for such work when you commissioned it.`, 65, // x position 150, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page2.drawText(`5) FEES`, { x: 65, y: 100, size: 13, font: timesRomanFont, color: fontColor, }) page2.drawText(`General Service Charges`, { x: 65, y: 80, size: 10, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP2( page2, ` Our fees may depend not only upon the time spent on your affairs but also on the level of skill, responsibility, importance and value of the advice that we provide. Unless otherwise agreed, our fees will be billed at appropriate intervals during the course of the year.`, 65, // x position 50, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page2.drawLine({ start: { x: 25, y: 15 }, end: { x: 600, y: 15 }, thickness: 1, color: rgb(0, 0, 0), }) page2.drawText( `Registered in England 06509841 | ACCA Registra on number 2819986`, { x: 200, y: 7, size: 8, font: timesRomanFont, color: fontColor, } ) const page3 = pdfDoc.addPage([650, 842]) const drawLeftAlignedTextP3 = ( page1: PDFPage, text: string, x: number, y: number, width: number, fontSize: number, font: PDFFont, fontColor: RGB ): void => { const words = text.split(' ') let line = '' const lines = [] const spaceWidth = font.widthOfTextAtSize(' ', 12) let currentWidth = 0 // Calculate the lines of text words.forEach((word: string) => { const wordWidth = font.widthOfTextAtSize(word, fontSize) if (currentWidth + wordWidth + spaceWidth <= width) { line += (line.length > 0 ? ' ' : '') + word currentWidth += wordWidth + spaceWidth } else { lines.push(line) line = word currentWidth = wordWidth + spaceWidth } }) lines.push(line) // Draw each line with left alignment lines.forEach((line, index) => { page3.drawText(line, { x, y: y - index * (fontSize + 2), // Adjust line height as needed size: fontSize, font, color: fontColor, }) }) } drawLeftAlignedTextP3( page3, ` Where requested, we may indicate a fixed fee for the provision of specific services or an indicative range of fees for a particular assignment. It is not our practice to identify fixed fees for more than a year ahead as such fee quotes need to be reviewed in the light of events. If it becomes apparent to us, due to unforeseen ircumstances, that a fee quote is inadequate, we reserve the right to notify you of a revised figure or range and to seek your agreement thereto.`, 65, // x position 780, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP3( page3, ` Charges for additional services`, 65, // x position 720, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP3( page3, `Where you have instructed us to do so, we will also provide additional services. Examples of such work include:`, 65, // x position 700, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page3.drawText( [ `• Dealing with any enquiry opened into the self-assessment tax return by HMRC;`, `• Preparing any amended returns, which may be required and corresponding with HMRC as necessary;`, `• Business plans;`, ].join('\n'), { x: 105, y: 680, size: 10, font: timesRomanFont, color: fontColor, lineHeight: 13, } ) drawLeftAlignedTextP3( page3, `We will advise you of the estimated cost in advance before we undertake any such services.`, 65, // x position 630, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP3( page3, `On occasions, where appropriate, we advise our clients to obtain personal liability insurance to protect themselves against the professional cost of dealing with specific cases. In such circumstances, you may be entitled to assistance with your professional fees, particularly in relation to any investigation into your tax affairs by HMRC. We may provide assistance through insurance policies you hold; however, you will remain liable for our fees regardless of whether all or part are liable to be paid by your insurers.`, 65, // x position 610, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP3( page3, ` If you do not accept that an invoiced fee is fair and reasonable, you must notify us immediately.`, 65, // x position 540, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page3.drawText(`Lien`, { x: 65, y: 520, size: 10, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP3( page3, ` In so far as we are permitted to do so by law or professional guidelines, we reserve the right to exercise a lien over all funds, documents and records in our possession relating to all engagements for you until all outstanding fees and disbursements are paid in full.`, 65, // x position 500, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page3.drawText(`6) LIMITATION OF LIABILITY`, { x: 65, y: 450, size: 13, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP3( page3, ` We will provide our services with reasonable care and skill. Our liability to you is limited to losses, damages, costs and expenses directly caused by our negligence or wilful default.`, 65, // x position 430, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP3( page3, ` Exclusion of liability for loss caused by others`, 65, // x position 400, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP3( page3, ` We will not be liable if such losses, penalties, interest or additional tax liabilities are caused by the acts or omissions of any other person or due to the provision to us of incomplete, misleading or false information or if they are caused by a failure to act on our advice or a failure to provide us with relevant information.`, 65, // x position 380, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP3( page3, ` Exclusion of liability in relation to circumstances beyond our control.`, 65, // x position 330, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP3( page3, ` We will not be liable to you for any delay or failure to perform our obligations under this engagement letter if circumstances outside our reasonable control cause the delay or failure.`, 65, // x position 310, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP3( page3, `Exclusion of liability relating to the discovery of fraud etc`, 65, // x position 280, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP3( page3, `We will not be responsible or liable for any loss, damage or expense incurred or sustained if information material to the service we provide is withheld or concealed from us or misrepresented to us. This applies equally to fraudulent acts, misrepresentation or wilful default on the part of any party to the transaction and their directors, officers, employees, agents or advisers.`, 65, // x position 260, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP3( page3, `This exclusion shall not apply where such misrepresentation, withholding or concealment is or should (in carrying out the procedures which we have agreed to perform with reasonable care and skill) have been evident to us without further enquiry beyond that which it would have been reasonable for us to have carried out in the circumstances.`, 65, // x position 200, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP3( page3, ` Indemnity for unauthorised disclosure`, 65, // x position 140, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP3( page3, ` You agree to indemnify our agents and us in respect of any claim (including any claim for negligence) arising out of any unauthorised disclosure by you or by any person for whom you are responsible for our advice and opinions, whether in writing or otherwise. This indemnity will extend to the cost of defending any such claim, including payment at our usual rates for the time that we spend in defending it.`, 65, // x position 120, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page3.drawLine({ start: { x: 25, y: 15 }, end: { x: 600, y: 15 }, thickness: 1, color: rgb(0, 0, 0), }) page3.drawText( `Registered in England 06509841 | ACCA Registra on number 2819986`, { x: 200, y: 7, size: 8, font: timesRomanFont, color: fontColor, } ) // Save the PDF and create a download link const page4 = pdfDoc.addPage([650, 842]) const drawLeftAlignedTextP4 = ( page1: PDFPage, text: string, x: number, y: number, width: number, fontSize: number, font: PDFFont, fontColor: RGB ): void => { const words = text.split(' ') let line = '' const lines = [] const spaceWidth = font.widthOfTextAtSize(' ', 12) let currentWidth = 0 // Calculate the lines of text words.forEach((word: string) => { const wordWidth = font.widthOfTextAtSize(word, fontSize) if (currentWidth + wordWidth + spaceWidth <= width) { line += (line.length > 0 ? ' ' : '') + word currentWidth += wordWidth + spaceWidth } else { lines.push(line) line = word currentWidth = wordWidth + spaceWidth } }) lines.push(line) // Draw each line with left alignment lines.forEach((line, index) => { page4.drawText(line, { x, y: y - index * (fontSize + 2), // Adjust line height as needed size: fontSize, font, color: fontColor, }) }) } page4.drawText(`7) LIMITATION OF THIRD-PARTY RIGHTS`, { x: 65, y: 780, size: 13, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP4( page4, ` The advice and information we provide to you as part of our service are for your sole use and not for any third party to whom you may communicate unless we have expressly agreed in the engagement letter that a specified third party may rely on our work. We accept no responsibility to third parties, including any group company to whom the engagement letter is not addressed, for any advice, information or material produced as part of our work for you that you make available to them. A party to this agreement is the only person who has the right to enforce any of its terms, and no rights or benefits are conferred on any third party under the Contracts (Rights of Third Parties) Act 1999.`, 65, // x position 760, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page4.drawText(`8) RELIANCE ON ADVICE`, { x: 65, y: 675, size: 13, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP4( page4, ` We will endeavour to record all advice on important matters in writing. Advice given orally is not intended to be relied upon unless confirmed in writing. Therefore, if we provide oral advice (for example, during the course of a meeting or a telephone conversation) and you wish to be able to rely on that advice, you must ask for the advice to be confirmed by us in writing.`, 65, // x position 655, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page4.drawText(`9) CHANGES IN THE LAW OR PUBLIC POLICY AND PRACTICE`, { x: 65, y: 610, size: 13, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP4( page4, ` We will not accept responsibility if you act on advice given by us on an earlier occasion without first confirming with us that the advice is still valid in the light of any change in the law or public policy and practice or your circumstances.`, 65, // x position 590, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP4( page4, `We will accept no liability for losses arising from changes in the law (or the interpretation thereof) or public policy and practice that are first published after the date on which the advice is given.`, 65, // x position 560, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page4.drawText(`10) CONFLICTS OF INTEREST`, { x: 65, y: 520, size: 13, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP4( page4, ` We will inform you if we become aware of any conflict of interest in our relationship with you or in our relationship with you and another client unless we are unable to do so because of our confidentiality obligations. We have safeguards that can be implemented to protect the interests of different clients if a conflict arises. Where conflicts are identified that cannot be managed in a way that protects your interests, and we regret that we will not provide further services. If this arises, we will inform you promptly.`, 65, // x position 500, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP4( page4, ` If there is a conflict of interest that is capable of being addressed successfully by the adoption of suitable safeguards to protect your interests, then we will adopt those safeguards. Where possible, this will be done on the basis of your informed consent. We reserve the right to act for other clients whose interests are not the same as or are adverse to yours, subject to the obligations of confidentiality referred to above.`, 65, // x position 430, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page4.drawText(`11) CONFIDENTIALITY`, { x: 65, y: 370, size: 13, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP4( page4, `We confirm that we will comply with the provisions of the Data Protection Act 2018 when processing personal data about you. In order to carry out the services of this engagement, and for related purposes such as updating and enhancing our client records, analysis for management purposes and statutory returns, legal and regulatory compliance and crime prevention, we may obtain, process, use and disclose personal data about you.`, 65, // x position 350, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP4( page4, `As an accounting practitioner, we are obliged to keep our client information confidential; therefore, we take all reasonable steps to preserve confidentiality and will never share information relating to your business with any other third party without prior consent unless required to do so by law, by regulatory bodies or by insurers to disclose information about our clients. Likewise, you agree not to use or copy or allow the use of the output of the work we do for with a third party without our permission.`, 65, // x position 290, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page4.drawText(`12) RETENTION OF RECORDS`, { x: 65, y: 220, size: 13, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP4( page4, `You have a legal responsibility to retain documents and records relevant to your tax affairs. During the course of our work, we may collect information from you and others relevant to your tax affairs. We will return any original documents to you. We are obliged to keep documents and records pertinent to your tax affairs for a period of no less than six years from the end of the tax year in question.`, 65, // x position 200, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) drawLeftAlignedTextP4( page4, ` While certain documents may legally belong to you, we may destroy correspondence and other papers that we store, electronically or otherwise, which are more than seven years old. You must tell us if you require the return of any specific document or their retention for a more extended period.`, 65, // x position 140, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page4.drawText(`13) ELECTRONIC COMMUNICATION`, { x: 65, y: 90, size: 13, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP4( page4, `Unless you instruct us otherwise, we may communicate with you via email or by other electronic means. The recipient is responsible for virus checking emails and any attachments.`, 65, // x position 75, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page4.drawLine({ start: { x: 25, y: 15 }, end: { x: 600, y: 15 }, thickness: 1, color: rgb(0, 0, 0), }) page4.drawText( `Registered in England 06509841 | ACCA Registra on number 2819986`, { x: 200, y: 7, size: 8, font: timesRomanFont, color: fontColor, } ) const page5 = pdfDoc.addPage([650, 842]) const drawLeftAlignedTextP5 = ( page1: PDFPage, text: string, x: number, y: number, width: number, fontSize: number, font: PDFFont, fontColor: RGB ): void => { const words = text.split(' ') let line = '' const lines = [] const spaceWidth = font.widthOfTextAtSize(' ', 12) let currentWidth = 0 // Calculate the lines of text words.forEach((word: string) => { const wordWidth = font.widthOfTextAtSize(word, fontSize) if (currentWidth + wordWidth + spaceWidth <= width) { line += (line.length > 0 ? ' ' : '') + word currentWidth += wordWidth + spaceWidth } else { lines.push(line) line = word currentWidth = wordWidth + spaceWidth } }) lines.push(line) // Draw each line with left alignment lines.forEach((line, index) => { page5.drawText(line, { x, y: y - index * (fontSize + 2), // Adjust line height as needed size: fontSize, font, color: fontColor, }) }) } drawLeftAlignedTextP5( page5, `There is a risk of non-receipt, delayed receipt, inadvertent misdirection or interception by third parties with electronic communication. We use virus-scanning software to reduce the risk of viruses and similar damaging items being transmitted through emails or electronic storage devices. However, electronic communication is not totally secure. We cannot be held responsible for damage or loss caused by viruses or communications that are corrupted or altered after despatch. Nor can we accept any liability for problems or accidental errors relating to this means of communication, especially in relation to commercially sensitive material. These are risks you must bear in return for greater efficiency and lower costs. If you do not wish to accept these risks, please let us know, and we will communicate by hard copy, other than where electronic submission is mandatory.`, 65, // x position 780, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page5.drawText(`14) QUALITY OF SERVICE`, { x: 65, y: 670, size: 13, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP5( page5, ` We aim to provide a high quality of service at all times. If you would like to discuss how our service could be improved or if you are dissatisfied with the service you are receiving, please let us know. We undertake to look into any complaint carefully and promptly and do all we can to explain the position to you.`, 65, // x position 650, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page5.drawText(`15) APPLICABLE LAW`, { x: 65, y: 600, size: 13, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP5( page5, ` This engagement letter shall be governed by and construed in accordance with English law. The English courts shall have exclusive jurisdiction in relation to any claim, dispute of differences concerning the engagement letter and any matter arising from it. Each party irrevocably waives any right it may have to object to an action being brought in those Courts, to claim that the action has been brought in an inconvenient forum, or to claim that those Courts do not have jurisdiction.`, 65, // x position 580, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page5.drawText(`16) AGREEMENT OF TERMS`, { x: 65, y: 520, size: 13, font: timesRomanFont, color: fontColor, }) drawLeftAlignedTextP5( page5, ` This letter supersedes any previous engagement letter. Once it has been agreed, this letter will remain effective until it is replaced. You or we may vary or terminate our authority to act on your behalf at any time without penalty. Notice of variation or termination must be given in writing.`, 65, // x position 500, // y position 520, // Width for wrapping text 10, timesRomanFont, fontColor ) page5.drawText(`Yours faithfully,`, { x: 70, y: 450, size: 10, font: timesRomanFont, color: fontColor, }) const imageUrl3 = `https://api.allorigins.win/raw?url=${businessDocumentTemplate?.signatureLogo}` try { const base64Image = await convertImageToBase64(imageUrl3) const imageBytes = await fetch(base64Image).then( async (res) => await res.arrayBuffer() ) const image = await pdfDoc.embedPng(imageBytes) page5.drawImage(image, { x: 90, y: 380, width: 120, height: 50, }) } catch (error) { console.error('Error embedding image:', error) } const imageUrl2 = `https://api.allorigins.win/raw?url=${businessDocumentTemplate?.rubberStampLogo}` try { const base64String = await convertImageToBase64(imageUrl2) const imageBytes = await fetch(base64String).then( async (res) => await res.arrayBuffer() ) const image = await pdfDoc.embedPng(imageBytes) page5.drawImage(image, { x: 400, y: 380, width: 120, height: 50, }) } catch (error) { console.error('Error embedding image:', error) } page5.drawText(`IYKONS LIMITED`, { x: 75, y: 350, size: 10, font: timesRomanFont, color: fontColor, }) page5.drawText( `I /WE ACKNOWLEDGE THE RECEIPT OF THIS LETTER, AND I/WE AGREE TO THE TERMS OF THIS LETTER.`, { x: 75, y: 330, size: 10, font: timesRomanBoldFont, color: fontColor, } ) page5.drawLine({ start: { x: 400, y: 280 }, end: { x: 550, y: 280 }, thickness: 1, color: rgb(0, 0, 0), }) page5.drawText(`Signature`, { x: 455, y: 260, size: 10, font: timesRomanBoldFont, color: fontColor, }) page5.drawLine({ start: { x: 400, y: 220 }, end: { x: 550, y: 220 }, thickness: 1, color: rgb(0, 0, 0), }) page5.drawText(`Date`, { x: 470, y: 200, size: 10, font: timesRomanBoldFont, color: fontColor, }) // page5.drawText(`MR. KULASEKARAM JEYARAJ `, { // x: 130, // y: 300, // size: 10, // font: timesRomanFont, // color: fontColor, // }) // page5.drawText( // `Capacity in which signed: Company Director (eg. Company `, // { // x: 90, // y: 280, // size: 10, // font: timesRomanFont, // color: fontColor, // } // ) // page5.drawText(`Director / Secretary) `, { // x: 150, // y: 260, // size: 10, // font: timesRomanFont, // color: fontColor, // }) page5.drawLine({ start: { x: 25, y: 15 }, end: { x: 600, y: 15 }, thickness: 1, color: rgb(0, 0, 0), }) page5.drawText( `Registered in England 06509841 | ACCA Registra on number 2819986`, { x: 200, y: 7, size: 8, font: timesRomanFont, color: fontColor, } ) const pdfBytes = await pdfDoc.save() const blob = new Blob([pdfBytes], { type: 'application/pdf' }) const link = document.createElement('a') link.href = URL.createObjectURL(blob) link.download = `Document_${quotationHeader?.referenceId}-${quotationHeader?.companyType}_LEO.pdf` link.click() } const handleDownloadPDF = (): void => { void handleDownloadPDFDoc() } return (


{ businessDocumentTemplate?.companyName }
{ businessDocumentTemplate?.addressOne } , { businessDocumentTemplate?.addressTwo } , {businessDocumentTemplate?.town} , { businessDocumentTemplate?.postCode } , { businessDocumentTemplate?.country } ,
{ businessDocumentTemplate?.website }

companyLogo

LETTER OF ENGAGEMENT

{quotationCompany?.companyName} {quotationCompany?.addressLine1}, {quotationCompany?.addressLine2}, {quotationCompany?.town}, {quotationCompany?.postCode}, {quotationCompany?.country}

Dear {quotationCompany?.attentionName}

We are pleased to accept the instruction to act as accountants for you, and we are writing to confirm the terms of our appointment. This letter sets out the basis on which we are to act as accountants, our duties and the respective areas of your responsibilities.

1) PERIOD OF ENGAGEMENT

Once agreed, this letter will remain effective from{' '} {quotationHeader?.DateOfTermSigned}.

We will also deal with matters arising in earlier years as appropriate under a separate agreement.

2) YOUR RESPONSIBILITIES

You are required by statute to prepare accounts (financial statements) for each financial year, giving a true and fair view of the business activity and of its profit or loss for that period. In preparing those accounts, you must:

  • Select suitable accounting policies and then apply them consistently;
  • Make judgements and estimates that are reasonable and prudent; and

It is your responsibility to keep proper accounting records, which disclose with reasonable accuracy at any particular time of the financial position of the business. It is also your responsibility to safeguard the assets of the business and take reasonable steps to prevent and detect fraud and other irregularities with an appropriate system of internal controls.

It is your responsibility to provide full information necessary for dealing with your affairs; we will rely on the information and documents being true, correct, and complete and will not audit the information or those documents.

All returns are to be made on the basis of full disclosure of all sources of income, charges, allowances and capital transactions and therefore, you are also responsible for making available to us, as and when required, all the business’s accounting records and all other relevant records and related information.

You will also be responsible for:

  • Maintaining records of all receipts and payments of cash;
  • Keeping records of invoices issued and received;
  • Reconciling balances monthly/annually with the bank statements;
  • Preparing details of the following at the year-end:
    • Stocks and work in progress;
    • Fixed assets;
    • Amounts owing to suppliers;
    • Amounts owing by customers; and
    • Accruals and prepayments.

You will keep us informed of material changes in circumstances that could affect your tax liabilities. If you are unsure whether the change is material or not, please let us know so that we can assess its significance.

You should provide us with information in sufficient time for your tax return to be completed and submitted by the due date following the end of the tax year.

Taxpayers who sign their returns cannot delegate this legal responsibility to others. You agree to check that the returns that we have prepared for you are complete before you approve and sign them.

As part of our standard procedures, we may request you to provide written confirmation of any oral information and explanations given to us during the course of our work.

3) OUR RESPONSIBILITIES

We will compile the financial statements (profit and loss account and balance sheet and relevant notes) for your approval based on the accounting records maintained by you and the information and explanations given to us by you.

We shall plan our work on the basis that no report is required by statute or regulation for the year unless you inform us in writing to the contrary.

Our work will not be an audit of the accounts in accordance with Auditing Standards. Accordingly, we shall not seek any independent evidence to support the accounting records entries or prove the existence, ownership or valuation of assets or completeness of income, liabilities or disclosure in the accounts. Nor shall we assess the reasonableness of any estimates or judgements made in the preparation of the accounts. Consequently, our work will not provide any assurance that the accounting records are free from material misstatement, irregularities or error.

We have a professional duty to compile Accounts, which conform to generally accepted accounting principles. Where we identify that the Accounts do not conform to accepted accounting principles, or if the accounting policies adopted are not immediately apparent, this will be made clear in our report if it is not clear in the Accounts.

We also have a professional responsibility not to allow our name to be associated with financial statements, which we believe may be misleading. Therefore, although we are not required to search for such matters, should we become aware, for any reason, that the financial statements may be misleading, we will discuss the matter with you with the view to agreeing on appropriate adjustments and/or disclosures in the financial statements. In extreme cases where this matter cannot be resolved, we will withdraw from the engagement and notify you in writing of the reasons.

4) GENERAL SERVICES

If applicable, we agree to provide you with the following services:

{quotationDetails?.map((item: any) => (
{' '} {/* Add a unique key to each rendered item */}
{item.quotationDescription}
{item.Description !== '' ? (
  • {item.description}
) : null}
))}

AD HOC AND ADVISORY WORK

Where you have instructed us to do so, we will also provide other additional services from time to time. These may be subject to a separate engagement letter/or an agreement, in our opinion. Where appropriate, we will discuss and agree to an additional fee for such work when you commissioned it.

5) FEES

General Service Charges

Our fees may depend not only upon the time spent on your affairs but also on the level of skill, responsibility, importance and value of the advice that we provide. Unless otherwise agreed, our fees will be billed at appropriate intervals during the course of the year.

Where requested, we may indicate a fixed fee for the provision of specific services or an indicative range of fees for a particular assignment. It is not our practice to identify fixed fees for more than a year ahead as such fee quotes need to be reviewed in the light of events. If it becomes apparent to us, due to unforeseen circumstances, that a fee quote is inadequate, we reserve the right to notify you of a revised figure or range and to seek your agreement thereto.

Charges for additional services

Where you have instructed us to do so, we will also provide additional services. Examples of such work include:

  • Dealing with any enquiry opened into the self-assessment tax return by HMRC;{' '}
  • Preparing any amended returns, which may be required and corresponding with HMRC as necessary;{' '}
  • Business plans;

We will advise you of the estimated cost in advance before we undertake any such services.{' '}

On occasions, where appropriate, we advise our clients to obtain personal liability insurance to protect themselves against the professional cost of dealing with specific cases. In such circumstances, you may be entitled to assistance with your professional fees, particularly in relation to any investigation into your tax affairs by HMRC. We may provide assistance through insurance policies you hold; however, you will remain liable for our fees regardless of whether all or part are liable to be paid by your insurers.

If you do not accept that an invoiced fee is fair and reasonable, you must notify us immediately.

Lien

In so far as we are permitted to do so by law or professional guidelines, we reserve the right to exercise a lien over all funds, documents and records in our possession relating to all engagements for you until all outstanding fees and disbursements are paid in full.

6) LIMITATION OF LIABILITY

We will provide our services with reasonable care and skill. Our liability to you is limited to losses, damages, costs and expenses directly caused by our negligence or wilful default.

Exclusion of liability for loss caused by others

We will not be liable if such losses, penalties, interest or additional tax liabilities are caused by the acts or omissions of any other person or due to the provision to us of incomplete, misleading or false information or if they are caused by a failure to act on our advice or a failure to provide us with relevant information.

Exclusion of liability in relation to circumstances beyond our control

We will not be liable to you for any delay or failure to perform our obligations under this engagement letter if circumstances outside our reasonable control cause the delay or failure.

Exclusion of liability relating to the discovery of fraud etc

We will not be responsible or liable for any loss, damage or expense incurred or sustained if information material to the service we provide is withheld or concealed from us or misrepresented to us. This applies equally to fraudulent acts, misrepresentation or wilful default on the part of any party to the transaction and their directors, officers, employees, agents or advisers.

This exclusion shall not apply where such misrepresentation, withholding or concealment is or should (in carrying out the procedures which we have agreed to perform with reasonable care and skill) have been evident to us without further enquiry beyond that which it would have been reasonable for us to have carried out in the circumstances.

Indemnity for unauthorised disclosure

You agree to indemnify our agents and us in respect of any claim (including any claim for negligence) arising out of any unauthorised disclosure by you or by any person for whom you are responsible for our advice and opinions, whether in writing or otherwise. This indemnity will extend to the cost of defending any such claim, including payment at our usual rates for the time that we spend in defending it.

7) LIMITATION OF THIRD-PARTY RIGHTS

The advice and information we provide to you as part of our service are for your sole use and not for any third party to whom you may communicate unless we have expressly agreed in the engagement letter that a specified third party may rely on our work. We accept no responsibility to third parties, including any group company to whom the engagement letter is not addressed, for any advice, information or material produced as part of our work for you that you make available to them. A party to this agreement is the only person who has the right to enforce any of its terms, and no rights or benefits are conferred on any third party under the Contracts (Rights of Third Parties) Act 1999.

8) RELIANCE ON ADVICE

We will endeavour to record all advice on important matters in writing. Advice given orally is not intended to be relied upon unless confirmed in writing. Therefore, if we provide oral advice (for example, during the course of a meeting or a telephone conversation) and you wish to be able to rely on that advice, you must ask for the advice to be confirmed by us in writing.

9) CHANGES IN THE LAW OR PUBLIC POLICY AND PRACTICE{' '}

We will not accept responsibility if you act on advice given by us on an earlier occasion without first confirming with us that the advice is still valid in the light of any change in the law or public policy and practice or your circumstances.

We will accept no liability for losses arising from changes in the law (or the interpretation thereof) or public policy and practice that are first published after the date on which the advice is given.

10) CONFLICTS OF INTEREST

We will inform you if we become aware of any conflict of interest in our relationship with you or in our relationship with you and another client unless we are unable to do so because of our confidentiality obligations. We have safeguards that can be implemented to protect the interests of different clients if a conflict arises. Where conflicts are identified that cannot be managed in a way that protects your interests, and we regret that we will not provide further services. If this arises, we will inform you promptly.{' '}

If there is a conflict of interest that is capable of being addressed successfully by the adoption of suitable safeguards to protect your interests, then we will adopt those safeguards. Where possible, this will be done on the basis of your informed consent. We reserve the right to act for other clients whose interests are not the same as or are adverse to yours, subject to the obligations of confidentiality referred to above.

11) CONFIDENTIALITY

We confirm that we will comply with the provisions of the Data Protection Act 2018 when processing personal data about you. In order to carry out the services of this engagement, and for related purposes such as updating and enhancing our client records, analysis for management purposes and statutory returns, legal and regulatory compliance and crime prevention, we may obtain, process, use and disclose personal data about you.

As an accounting practitioner, we are obliged to keep our client information confidential; therefore, we take all reasonable steps to preserve confidentiality and will never share information relating to your business with any other third party without prior consent unless required to do so by law, by regulatory bodies or by insurers to disclose information about our clients. Likewise, you agree not to use or copy or allow the use of the output of the work we do for with a third party without our permission.

12) RETENTION OF RECORDS

You have a legal responsibility to retain documents and records relevant to your tax affairs. During the course of our work, we may collect information from you and others relevant to your tax affairs. We will return any original documents to you. We are obliged to keep documents and records pertinent to your tax affairs for a period of no less than six years from the end of the tax year in question.

While certain documents may legally belong to you, we may destroy correspondence and other papers that we store, electronically or otherwise, which are more than seven years old. You must tell us if you require the return of any specific document or their retention for a more extended period.{' '}

13) ELECTRONIC COMMUNICATION

Unless you instruct us otherwise, we may communicate with you via email or by other electronic means. The recipient is responsible for virus checking emails and any attachments.

There is a risk of non-receipt, delayed receipt, inadvertent misdirection or interception by third parties with electronic communication. We use virus-scanning software to reduce the risk of viruses and similar damaging items being transmitted through emails or electronic storage devices. However, electronic communication is not totally secure. We cannot be held responsible for damage or loss caused by viruses or communications that are corrupted or altered after despatch. Nor can we accept any liability for problems or accidental errors relating to this means of communication, especially in relation to commercially sensitive material. These are risks you must bear in return for greater efficiency and lower costs. If you do not wish to accept these risks, please let us know, and we will communicate by hard copy, other than where electronic submission is mandatory.{' '}

14) QUALITY OF SERVICE

We aim to provide a high quality of service at all times. If you would like to discuss how our service could be improved or if you are dissatisfied with the service you are receiving, please let us know. We undertake to look into any complaint carefully and promptly and do all we can to explain the position to you.

15) APPLICABLE LAW

This engagement letter shall be governed by and construed in accordance with English law. The English courts shall have exclusive jurisdiction in relation to any claim, dispute of differences concerning the engagement letter and any matter arising from it. Each party irrevocably waives any right it may have to object to an action being brought in those Courts, to claim that the action has been brought in an inconvenient forum, or to claim that those Courts do not have jurisdiction.

16) AGREEMENT OF TERMS

This letter supersedes any previous engagement letter. Once it has been agreed, this letter will remain effective until it is replaced. You or we may vary or terminate our authority to act on your behalf at any time without penalty. Notice of variation or termination must be given in writing.

Yours faithfully,
.CompanyName-Sign .CompanyName-Stamp
{businessDocumentTemplate?.companyName}
I /WE ACKNOWLEDGE THE RECEIPT OF THIS LETTER, AND I/WE AGREE TO THE TERMS OF THIS LETTER.
................................................ Signature ............................................... Date
) } export default LetterOfEngagement